Keeping our patients safe is everyone’s responsibility. One important way we do this across CHFT and the NHS is through the National Disclosure and Barring Service (DBS) checks. The DBS Update Service helps us keep those checks current, efficient, and effective.

It is important colleagues who require a DBS check:

  • Join the DBS Update Service when they receive their DBS certificate
  • Keep their subscription active (an annual fee applies)
  • Share their certificate and consent for status checks when required

Colleagues should be aware that if they change name or their credit/debit card expiries, the DBS Update Service will de-register you. This is a national DBS system process, not controlled by CHFT. The DBS Update Service will email you to notify you that you are about to be de-registered and the steps you need to take.  Colleagues should ensure they regularly access the email address to register with the DBS Update Service.

Further information about DBS

What is the DBS Update Service?

The DBS Update Service allows your DBS certificate to be kept up to date and reused for future roles (where appropriate), without needing to apply for a new check each time.

Why it’s important for colleagues and our patients

1. Supports safer care

  • Keeps your DBS status current, not just a one-off check
  • Helps us quickly identify any changes that may affect safeguarding
  • Strengthens protection for vulnerable patients and service users

2. Makes moving roles easier

  • Useful if colleagues work across teams or services
  • Reduces delays when changing roles or picking up additional work
  • Supports flexible working across the NHS

3. Speeds up recruitment and onboarding

  • Enables instant online checks of DBS status
  • Helps new starters get into post more quickly
  • Reduces waiting time for clearance

4. Saves time and reduces duplication

  • Avoids repeated DBS applications (where eligible)
  • Less paperwork for you and less administration for HR teams
  • Lower costs over time

5. Helps us stay compliant

  • Supports NHS Employment Check Standards and CQC expectations
  • Ensures we maintain up-to-date safeguarding records

By subscribing to the DBS Update Service, colleagues:

  • Take ownership of keeping their DBS certificate current
  • Make it easier to move between roles or organisations
  • Help us maintain a safe and efficient recruitment process

If you have any questions, please contact your local HR team.